How can you become a more effective communicator in your personal and professional life? The DayBPO team brainstormed this topic and devised 7 effective yet easy ways to improve your communication skills! Keep reading to learn more.
It is said that communication is the key to success in life. Excellent communication skills enhance optimism and confidence, two character traits everyone needs to accomplish personal and professional goals.
Although communication comes naturally for some, it’s more difficult for others. But if you fall into the latter class, there are some proven tricks you can deploy to get yourself heard. Here’s how.
Tips to Become a More Effective Communicator
#1 – Get Clear on Your Objectives
What do you want to accomplish in the short and long term? Is there a specific response you need from your audience that’ll let you know you’ve clearly communicated your message? Before you start communicating, it’s imperative to define and understand your objectives to shape your communication style and be more effective with your words.
#2 – Deploy Active Listening
Communication is about much more than just saying something. If you want your audience to really absorb what you’re saying, you also need to listen to them. It’s important not to zone in on just your own words and make sure you stay open to important emotions, reactions, and comments from your audience. Listen and process what other people are trying to communicate instead of merely focusing on your own response. When all parties are actively involved in communication, it becomes much more effective.
#3 – Pay Attention to Body Language
Again, communication is not merely about spoken language. Your body language can say a thousand words, so it’s important to pay attention to it. Body language can send much stronger messages than words. Have you ever noticed how someone that stands with their arms crossed over their chest appears to have their guard up? This is a prime example of how body language can interfere with communication.
#4 – Know Your Audience
You can’t possibly use the same sales pitch or speech with every single audience you address since every target audience has varying needs and expectations. It’s essential to modify your language and cultural references for each audience you’re addressing to ensure they understand the message you’re bringing them.
#5 – It’s Not a Race, Take Things Slow
The best communicators pay close attention to their speech speed and tone. How quickly you’re speaking can have a massive impact on whether or not the audience can truly process your words. At times, you might need to slow down and vary the rhythm and volume of your speech in order to grab and hold your audience’s attention. If there are important points in your speech, deliberately repeat them a few times to ensure your audience gets the message, loud and clear.
#6 – Plan Your Timing Perfectly
You need to ensure the person(s) you’re addressing’s mood is receptive. Regardless of whether you’re planning to ask for a raise or deliver good news to your employees, your audience needs to focus on the message, so it’s essential to focus on the listener’s mindset. Timing can be a critical factor in communication, and if you want to become a more effective communicator, you need to master the art of timing.
#7 – Always be Crystal Clear
There’s no reason to beat around the bush when it comes to communicating your needs and desires. When you’re clear on what you want right from the start, it’ll help avoid misunderstandings and earn you respect points for honesty and clarity.
You don’t need a degree in communication to become a more effective communicator, but enhancing these skills is something that we can all tackle as lifetime goals. The world’s best communicators choose their words wisely, understand their audience’s unique needs and expectations, and connect with them at the right place and time. By deploying the tips we’ve mentioned here today, you can quickly master your communication skills and become the best communicator you can be!